Document Controller, Glasgow

Location: Glasgow, Glasgow  Job Category: Business Services   Job Type: Permanent   Job Salary: £30000 - £40000 per annum   Posted Date: 11-04-2024

Job ID: PR/035028   Posted: 11-04-2024

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Document Controller in Glasgow

Our clients design team interact with all departments of the business and are responsible for delivering innovative solutions. Projects you could be involved with range from selecting energy reduction measures for an existing building to a multi-MW solar farm or a city-wide heat network utilising low carbon heat pumps. We have a diverse and creative design team who have successfully delivered award winning zero carbon solutions. We are proud to say that all of projects are designed in-house as part of multi-disciplinary engineering team. If you are well organised, an excellent communicator and want to be an integral part of a team this is the ideal role for you!

Key responsibilities

* Management of all documentation/records flowing in and out of the design department in both paper and electronic format, ensuring an orderly and comprehensible process of document retrieval, version control, storage and archive
* Uploading, coding, numbering and issuing of documents using an external web-based document management system
* Creating document management systems for all new projects which complies with client requirements ensuring the project team are aware of their responsibilities
* Ensuring that company quality assurance procedures are followed, proactively engaging with document issuers and system users to support and provide guidance on relevant document control procedures
* Liaising with the Associate Design Manager to evaluate company procedures to ensure their relevance and update and amend in line with changing standards and industry best practices
* Assisting with department administration tasks as and when required including printing and creation of documents/reports/specifications, meeting room bookings, staff location schedules

What you will need

Skills/Experience
* Educated to A Level standard (or equivalent)
* Working knowledge of MS Office
* Basic knowledge of MS Visio, Bluebeam PDF Editor (or similar) and AutoCAD - Preferred but not essential
* Previous experience within a construction/design environment is preferable but not essential
* Experience in a similar role is preferable
* Experience in Viewpoint would be an advantage, but can train

Competencies
Excellent oral and written communication skills
Able to work effectively as part of a collaborative multidisciplinary team
Conscientious and enthusiastic in order to perform the role and assist other members of the team to achieve successful outcomes
Excellent organisational skills
Ability to work to independently when required

Benefits
salary
Competetive Salary (depending upon experience)
pension
Contributory Company Pension Scheme
insurance
Non-contributory death-in-service insurance
people
Employee Assistance Programme
holiday
33 Days Holiday including BH
flexible working hours
Flexible working hours patterns
location
Onsite gym and wellbeing centre at our Blackburn Head Office
electrical-suply-consumption
EV chargers where possible

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