Administrator (Part time 3 days a week) Job, London
A new an exciting opportunity has arisen for a Part Time Administrator to join a fantastic Building Service Company in London. This role will be working 3 days a week (Monday to Friday) and will support the Estimating team, reporting directly into the Estimating Manager. The successful candidate will be an experienced and pro-active Administrator who has the ability to work in a team and use their own initiative. You will need to be a confident self-starter with strong problem-solving skills and excellent time management.
To ensure the coordination of meetings, correspondence, diaries, etc., is carried out effectively and to a high standard.
To ensure that tender documentation is submitted to clients within the set deadline, and to follow through to contract stage ensuring all correspondence submitted are professionally presented. Assist in sending out enquiries to suppliers and sub-contractors via Share Point.
Maintain the Tender Tracker Schedule on a weekly basis.
Produce tables/graphs from the tracker schedule using the pivot table function in Excel.
Assist in producing PowerPoint presentations for mid-bid and post-bid interviews.
Maintain diary for Head of Estimating and coordinate with other departments to set up tender launch meetings, internal tender review meetings and tender settlement meetings.
Assist in chasing suppliers/sub-contractors for quotations.
To assist in the preparation and delivery of tender submission documents within the required deadlines.
To answer and deal with all incoming telephone calls, take messages, etc., as required.
General administration duties
Knowledge & Experience
Experience of working within a busy, target driven office
General office experience
Keen eye for detail
High degree of accuracy
Good organisational, planning and prioritisation skills
Good administration skills
Excellent verbal and written communication skills
Excel (High level)
Word (High Level)
PowerPoint (High Level)
InDesign – Desirable
Educated to GCSE level or equivalent in English and Maths – C grade or above
- Annual holiday entitlement is 23 days in the complete holiday year, increases to 26 days after 1 complete years of service and increases further to 31 days after 5 continuous years’ service (pro-rata)
- Sickness – After successful completion of the probation period – 50 days’ full pay and 50 days’ half pay.
- Life assurance – £15,000 during the probationary period increasing to three times annual basic salary (whichever is the greater), following probation.
- Profit Share
- Season Ticket Loan
- Private Health Care
- Subsidised Restaurant (site specific)
- Cycle to work scheme
- Casual Friday with 4pm finish.
- Flu vaccinations