Job Summary

Contract Support Job, London

A fantastic new opportunity for a Contracts Support Administrator has arisen for a well-known and reputable Facilities company in Central London. The successful candidate will provide comprehensive financial, administrative, coordination and quality assurance support function to site managers, supervisors, business manager and contracted customers. The Contract Support will come from a Facilities Management (FM) background […]

  • London (London, England)Job location
  • £30000 - £34000 per annum + pension,25 days holidayEstimated job salary
  • Permanent (Full-Time)Employment type
Job Description

Contract Support Job, London

A fantastic new opportunity for a Contracts Support Administrator has arisen for a well-known and reputable Facilities company in Central London. The successful candidate will provide comprehensive financial, administrative, coordination and quality assurance support function to site managers, supervisors, business manager and contracted customers.
The Contract Support will come from a Facilities Management (FM) background and have experience working within a busy office environment.

My client helps the worlds smartest companies maintain their facilities to the best possible standards through a customer centric experience.
Over the past 10 years, they have worked in the world’s top data centres and commercial facilities providing quality engineering services.

Daily Duties

  • Dealing with day-to-day enquiries from the internal team and clients
    * Producing Financial and statistical reports for contract portfolio
    * Raising Quotes for client portfolio
    * Raising Purchase Orders and placing orders for engineers, sub-contractors
    * Completing all paperwork for monthly billing
    * Supervision off all WIP for the contract portfolio ensuring that invoices are produced in a timely manner.
    * Compiling month end billing, inclusive of sales invoices + closure of WIP
    * Supervision of monthly P&L / Provide static reports
    * Ensuring all client files are maintained accurately and kept up-to-date
    * Processing time sheets / job sheets / expenses weekly
    * Producing monthly payroll including labour / on call and expenses report
    * Maintaining engineer on call rota
    * Maintenance of E-log books – On line portal for PPM planner
    * Positively respond to both internal and external customers through effective communication
    * Maintaining all documents on Smart Hub
    * Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
    * Maintaining of the site sub-contractor records and Log Book System.
    * Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
    * Assisting with the mobilisation of new contracts
    * Annual archiving of client files
    * Ownership of all tasks through to completion.

    Skills & Knowledge

  • Good basic education which will include English & Math’s qualifications to GCSE standard essential * Good keyboard skills including Outlook, Word, PowerPoint, & Excel
    * Good communication skills & telephone manner
    * Numerate
    * Good time keeping
    * Ability to work independently as well as part of a team
    * Knowledge of Elogbook & Meridian Systems (Desirable)
    * Knowledge of engineering terminology & processes Experience (Essential)
    * Previous experience working within a busy office environment (service desk/helpdesk)