Group Coordinator/Administrator Job, Leeds

Job Summary

Group Coordinator/Administrator Job, Leeds

The Group Coordinator will be supporting the busy teams within the Leeds office by providing general administrative support as well as a variety of other task to make sure the smooth running of the office.

  • Leeds (West Yorkshire, England)Job location
  • £22000 - £23000 per annumEstimated job salary
  • Permanent (Full-Time)Employment type
Job Description

Group Coordinator/Administrator Job, Leeds

Roles and Responsibilities

  • Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support
  • Submissions – Liaise and collaborate with Business Development regarding teams bidding for submission, collating relevant experience, liaising with architects, design submission documents, implementing brand guidelines as appropriate
  • Support Business Development to organise events, seminars etc.
  • Creating PowerPoint presentations and documentation for meetings, interviews, seminars etc.
  • Collaborating with archiving team to organise pre-archiving of closed and completed projects
  • Liaising and working with central business services teams within the office for; contracts, printing requirements, graphic support, L&D Training etc.
  • Working with H&S to ensure CSCS Card compliance within the team and assisting with the booking of tests and cards.
  • General admin duties
  • Ensure that Engineers complete their weekly timesheets
  • Maintain informed position on team diaries, taking messages and maintaining interfaces with external and internal contacts
  • Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams.
  • Managing and coordinating business travel arrangements for the team
  • Organising New Starters: – inductions, equipment, new starter pack and be the Welcome Coordinator for 1st day arrangements

Ideal Candidate

  • Excellent computer and IT skills including Word, Excel, PowerPoint, SharePoint, and Teams
  • Experience of using spreadsheets & databases
  • Experience of setting up and maintaining administrative procedures
  • Experience of maintaining quality management systems
  • Good communication & Organisation skills
  • Excellent attention to detail
  • Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
  • Experience of supporting a team of people as well as working on a one-to-one basis
  • Knowledge of InDesign (desirable, not essential)
  • Knowledge of Photoshop and Illustrator (desirable, not essential)
  • Solid foundation of office experience