Office Manager Job, Camberley

Office Manager/Administrator

Location: Camberley

Salary: £32-£35,000

My client provides design, supply and installation of all types of mechanical systems to the building services industry. The role of office admin/manager is a critical position within the business and is the day-to-day face or voice & point of contact with all parties both internally & externally.

This role requires the following skills and responsibilities to be able to run & maintain the office and the general functions of the business on a day-to-day basis while looking ahead to minimise any impact.

Responsibilities

• Provide support to the project & management teams who are based on sites.
• Document controls duties including the management of both electronic & hard copies of drawings or schedules associated to projects or office.
• HR duties including completing paperwork for new starters or leavers.
• Creating & updating spreadsheets for reports, supply chain performance, PPE etc.
• Preparing folders for director’s meetings, printing necessary documents/drawings as requested.
• Coordinating the review of company policies and procedures and issue updates to the relevant staff, clients & supply chain.
• Managing and updating the Business Management Document System including adding/creating documents and keeping the register up to date. Ensuring the Major Projects Filing folder is updated with any relevant new documents.
• Office supply management & negotiating with suppliers for the best service & costs and then submitting these for final approval (inclusive of sending out supply chain surveys and collating returns for review).
• Taking accurate meeting minutes & following up on actions points.
• Assist on new client PQQ’s submittals to allow for timely issuing to new clients or existing clients.
• Liaise with project teams to track, issue and collate New Sub Contractor registration & periodically review approved contractor list.
• Take ownership of GDPR & ICO Data Protection officer role within the business (training can be arranged).
• Liaise with the business park owners in relation to general issues, upkeep of the building/land.
• Liaise with cleaning company & window cleaner.
• Assist/lead with company registrations & insurances.
• Prepare & setup up tender enquiry folders on the internal filing systems & set up secured project folders making sure all relevant personally have access.
• Monitor & run holiday diary and director diaries.

Ideal Candidate

• IT skills – Microsoft excel, word, power point and office.
• Good communication and verbal skills
• Self-worker and able to prioritise tasks accordingly.
• Able to work alone at times and part of a team.