PA & Team Secretary Job, London

Job Summary

PA & Team Secretary Job, London

PA & Team Secretary Location: Central London Salary: Depending on Experience ** TO START ASAP** The PA to Directors and Team Secretary acts as the Design Teams first point of contact internally and externally for clients. You will be interacting and communicating with clients internally and externally to ensure a quality service delivery, as well as having excellent planning and organisational skills with a proven ability to manage your own deadlines and workload.

  • London (London, England)Job location
  • £35000 - £50000 per annumEstimated job salary
  • Permanent (Full-Time)Employment type
Job Description

PA & Team Secretary Job, London

Roles and Responsibilities:

  • Acts as the first point of contact for the team
  • Rotates to support on Front of House as and when required
  • Typing: to include letters, reports, and specifications.
  • Compiling Board Reports (monthly)
  • Producing basic presentation/In-design documents
  • Diary management
  • Attending, co-ordinating, minute taking and reporting/actioning of follow up actions from any internal meetings e.g. team meetings etc. Coordinating travel and accommodation requirements and developing detailed travel Itineraries, if requested
  • Responsibility for new starters and their “Day One” set up within team
  • Uploading contacts on project directories
  • Collation of leads and sector information for Directors to report on
  • Basic questionnaires – Health & Safety, CDM, PQQ
  • Supporting the Bid Team as and when required
  • Social media content – (One item every two weeks)
  • Facilitating Innovation Quality Systems (IQS) actions and updating the tracker
  • Photocopying/scanning and binding
  • Uploading/downloading documents/drawings onto/from Client intranet sites as and when required
  • Electronic filing and scanning of documents in line with company guidelines.

Ideal Candidate:

  • Background in consulting or construction preferred.
  • Good time management skills
  • Good organisation skills and ability to prioritise own workload
  • Strong knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook
  • Sharepoint and Salesforce experience is desirable, not essential