Team Secretary Job, London

Roles and Responsibilities

• Providing Secretarial support to Specialist Services teams, including Senior management.
• Assisting in the smooth running of projects within the team.
• General typing duties (letters, minutes, reports, presentations)
• Formatting of specifications, reports, presentations, document printing and binding, assisting in the production of Pre-Construction Packs
• Arranging CSCS cards
• Organising of CPD’s
• Arranging travel for the team
• Diary management for management team including weekly movements schedule
• Assisting with expenses, timesheets, work schedules, couriers, and reconciliation of company credit card
• Administration of holiday entitlement for local management team
• Managing office facilities – kitchen, consumables etc
• Supporting conference and event management activities
• Organising and storing paperwork, documents and computer-based information
• Dealing with incoming email, faxes and post and scanning documents
• Ensuring local management team are well prepared for meetings have necessary documentation and briefing papers
• Organising video conference calls for local management team
• Renewing of membership / subscriptions, maintaining up to date records
• Finance responsibilities including, invoice reconciliation and raising PO’s

Ideal Candidate:

• Background in consulting or construction preferred.
• Good organisation skills and ability to prioritise own workload
• Ability to work to tight deadlines
• Strong knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook
• SharePoint and Salesforce experience is desirable, not essential