Team Secretary Job, London

Job Summary

Team Secretary Job, London

My client is a global multi-discipline engineering consultancy specialising in sustainability. The successful candidate will come on board and hit the ground running - working within the Specialist Services team and providing support across the whole function. Ideally, you will have previous Secretarial experience at Team or senior management level.

  • London (London, England)Job location
  • £25000 - £35000 per annum + medical insurance,pension plus moreEstimated job salary
  • Permanent (Full-Time)Employment type
Job Description

Team Secretary Job, London

Roles and Responsibilities

  • Providing Secretarial support to Specialist Services teams, including Senior management.
  • Assisting in the smooth running of projects within the team.
  • General typing duties (letters, minutes, reports, presentations)
  • Formatting of specifications, reports, presentations, document printing and binding, assisting in the production of Pre-Construction Packs
  • Arranging CSCS cards
  • Organising of CPD’s
  • Arranging travel for the team
  • Diary management for management team including weekly movements schedule
  • Assisting with expenses, timesheets, work schedules, couriers, and reconciliation of company credit card
  • Administration of holiday entitlement for local management team
  • Managing office facilities – kitchen, consumables etc
  • Supporting conference and event management activities
  • Organising and storing paperwork, documents and computer-based information
  • Dealing with incoming email, faxes and post and scanning documents
  • Ensuring local management team are well prepared for meetings have necessary documentation and briefing papers
  • Organising video conference calls for local management team
  • Renewing of membership / subscriptions, maintaining up to date records
  • Finance responsibilities including, invoice reconciliation and raising PO’s

Ideal Candidate:

  • Background in consulting or construction preferred.
  • Good organisation skills and ability to prioritise own workload
  • Ability to work to tight deadlines
  • Strong knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook
  • SharePoint and Salesforce experience is desirable, not essential