Assistant Facilities Manager

Job Title: Assistant Facilities Manager 
Hours: Monday to Friday 09.00 to 17.00
Location: Borehamwood

A marketing leading Property Management business in Borehamwood is currently looking for an Assistant Facilities Manager to join their growing team. 
As the Assistant Facilities Manager you will play an essential role in providing administrative support to ensure the smooth operation of the team. 
The Building Safety Team is dedicated to maintaining the highest standard of fire and building safety across a large residential property portfolio. 

This is an exciting opportunity for someone looking to become a vital part of the business as well as looking to learn and grown within the FM and Building Safety sectors. 

Responsibilities 

• Administrative Support:
  • Provide comprehensive administrative assistance to the Fire and Building Safety Team, ensuring all tasks are completed efficiently and accurately.
  • Organise and maintain records, including compliance software management and documentation related to fire and building safety, ensuring they are easily accessible and up to date.
  • Diary management and to prepare and distribute reports, meeting minutes, and other relevant documents to support the team’s activities.
  • Manage the Building Safety inbox and act as the point of contact for key stakeholders within significant projects ensuring to escalate issues as required.
• Liaison and Communication:
  • Communicate effectively with various stakeholders to gather and disseminate information, ensuring all parties are informed and aligned.
  • Develop and maintain strong working relationships with external partners to support the team’s objectives and enhance cooperation.
• Compliance and Safety:
  • Support the team in monitoring compliance with fire safety regulations and building safety standards, particularly for relevant buildings over 11m in height or with five or more floors.
  • Assist in the implementation of fire safety measures and improvements as directed by the team, contributing to the overall safety of our properties.
  • Stay informed about updates to fire safety legislation and best practices, ensuring the team remains compliant and up to date with industry standards.
  • Participate in training and development opportunities to enhance knowledge and skills related to fire and building safety.
  • Escalating concerns 

Experience and Qualifications

• Understanding of the relevant legislation surrounding Building Safety including Regulatory Reform (Fire Safety) Order 2005, Building Safety Act 2022, Fire Safety Regulations 2021
• Previous experience in the facilities management sector.
• Experience in handling sensitive information and managing several projects at the same time.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
• Excellent written and verbal communication abilities, with a keen attention to detail

Benefits

• Salary £31,500

• Onsite parking
• Workplace pension
• Company events/away days
• Death in Service (x 3 basic salary)
• Cycle to Work salary sacrifice scheme (on request)
• Development opportunities to upskill in all matters Building Safety