Project Support Officer

Location: London, United Kingdom  Job Type: Permanent   Job Salary: £35,000 Annual   Posted Date: 01-08-2025

Job ID: PR/037278  Recruiter: Melissa Self

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Project Support Officer
Location; London Office Based 
Salary upto £35,000 per annum

 

We are looking for a bright and ambitious Project Administrator to join our team and work closely with both our Project and Central Teams. You will play a key role in supporting accurate commercial and financial reporting, ensuring contractual and regulatory compliance across multidisciplinary major infrastructure projects.

 

This is a full-time role, with a strong presence in our London office (minimum 4 days a week), and offers the opportunity to contribute directly to the smooth delivery of some of our most exciting projects.

 

Role & Responsibilities

 

Larger Projects – Primary Role

  • Rapport support: Working with task owners to input fees, billing schedules, resource plans and subcontractor information
  • Timesheet completion: Ensuring timely and accurate recording, including from subconsultants
    Application for Payment / Invoicing preparation
    Expense preparation
    Updating trackers of all project processes
    Compliance: Assisting in the qualification and onboarding of subconsultants, including IR35 and H&S documentation (with support from Commercial and People Teams)
    Filing: Ensuring project documentation is complete and accessible in advance of any client or statutory audit

     

Smaller Projects

  • Supporting project delivery and compliance processes
  • Rapport input: Fees, billing schedules, resource allocation, subcontractor information
  • Timesheet completion monitoring
  • Invoicing
  • Compliance: Ensuring subcontractor appointments and relevant IR35 and H&S documentation are in place
  • Filing and record-keeping

 

Requirements

  • Minimum 4 years’ experience in a project support or administration role within the built environment (engineering/architecture preferred)
  • Experience using ERP systems (Rapport3 or similar)
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint
  • High attention to detail and highly numerate
  • Fluent written and spoken English
  • Strong organisational and communication skills
  • Comfortable working in a fast-paced environment and managing multiple workstreams

 

What we offer

  • Comprehensive pension scheme
  • Flexible working including 9-day fortnight scheme
  • Life Assurance – 4x Salary
  • Private medical insurance with access to WeCare 24/7 GP service
  • Health Assured Employee Assistance Programme
  • Cycle to work scheme and other benefits

 

 

 

 

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